How to Create a Training Program

Overview

I created the 2023 Asana Training Program, and I would like to share my experience.

Contact the Vendor

The first thing I did was contact Asana to see what training resources are available.  Lots of vendors offer this kind of service for little or no cost.  Asana does offer this service, and they suggested a two session with one of their trainers.  I wanted to expand on this offering, so we brainstormed and came up with five sessions.  The trainer's availability was confirmed, and we had a plan.

Introduce the Training Program to the School

After the dates were final, I started advertising the training program in meetings and group sessions.  This included our team meetings, departmental meetings, all-hands meetings, etc.  I created a few slides to explain the training to get people interested.

Training Sessions

Here is an overview of the different training sessions:

Create a QR code and Signup Form

During my announcements to the school, I would display a signup QR code.  Scanning this code would lead users to a form where they were asked for their name, email, and level of Asana knowledge.  This helps the trainers guage any existing knowledge, and will allow them to properly adjust their training.  Most of our users were beginners, so this wasn't an issue.

Send invites to all registrants

Asana created invites for each session and I forwarded these invites to everyone who signed up using the form.  A better method would have been for Asana to create these invitations and add all participants, but in this case the invites were created without a guest list.  The reason for this is because forwarded invites include everyone as optional, and makes it more difficult to communicate with all invitees, etc.

Create a Teams Channel

I created a Teams Channel and invited all participants.  This channel was used to discuss training sessions, to share the meeting recordings, etc.  This was a great way to keep all conversations in one place, and allowed for great communication.