AI Is Here. Let's Explore It Together.
KPSOM is experimenting with Microsoft Copilot to see where AI can genuinely help with teaching, learning, and daily work — and where it can't.
Microsoft 365
Platform
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Free Access
Copilot Chat — All KP Users
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Protected
Enterprise Data Security
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Why We're Doing This
AI is becoming a practical part of everyday work — not in some distant future, but now. KPSOM is beginning to explore what that means for how we teach, learn, and get things done. As part of that effort, the School is experimenting with Microsoft 365 Copilot, an AI assistant that can help with drafting, summarizing, brainstorming, and picking up new concepts faster.
This isn't about having all the answers. It's about curiosity, experimentation, and learning together. By trying Copilot in low-risk, practical ways, faculty and staff can start to see where AI adds real value, where it falls short, and how it might responsibly fit into the way we work.
Two Ways to Use Copilot
KP offers a limited number of full Copilot licenses, but here's the good news: every KP user with a Microsoft 365 account already has access to Copilot Chat — and it handles more than you might expect.
FreelY Available
Copilot ChatA web-based AI assistant for drafting, research, summarization, and brainstorming. Access it now at m365.cloud.microsoft/chat. |
License Required
Microsoft 365 CopilotThe full AI assistant, embedded directly in Word, Excel, PowerPoint, Outlook, and Teams — with access to KP organizational data for context-aware help. |
Do I Have a License?
How do I check if I have a Copilot license?
Check Copilot Chat: Go to copilot.microsoft.com or open the Copilot pane in any M365 app. If you see both a "Work" and "Web" tab, you have a paid license.
Check the Apps: Open Word, Excel, or PowerPoint and look for the Copilot icon on the ribbon. If it's there, you're licensed.
How can I get a Copilot license?
All existing licenses have been distributed. We're expecting more to become available soon and will share updates as the timing becomes clearer.
Can I still use AI without a license?
Yes. Copilot Chat is available to every KP Microsoft 365 user at no additional cost. It covers the most common use cases — drafting, research, summarization, brainstorming — right from your browser.
Usage Guidelines
KP has published official usage guidelines that serve as a mandatory user agreement. Here are the three most important rules — visit the full Usage Guidelines page for the complete list.
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You Are the PilotBe deliberate about what you enter and how you use what comes back. Copilot is a productivity tool, not a substitute for your expertise or judgment. |
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Always Log In with Your KP AccountYour KP Microsoft 365 login activates enterprise data protection — your inputs aren't stored or used to train the model. Look for the green "Protected" badge to confirm your session is secured. |
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No Sensitive Data — PeriodDo not enter KP confidential information, personally identifiable information (PII), protected health information (PHI), or anything member- or patient-facing. Data protection is non-negotiable. |
Getting Started
The Getting Started with Copilot for Microsoft 365 guide is your fastest path to finding and launching Copilot across Teams, Outlook, Word, PowerPoint, Excel, and Copilot Chat. If you're new to any of this, start here.
Try These First
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Copilot Chat
Summarize a long email thread or document
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W
Word
Draft a first version of a memo or report
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P
PowerPoint
Generate a slide deck from a topic outline
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T
Teams
Catch up on a meeting you missed via transcription summary
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E
Excel
Ask questions about your data in plain English
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O
Outlook
Draft a reply or get the gist of a long thread
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Copilot Agents
Beyond the standard Copilot experience, organizations can build purpose-built agents — specialized AI assistants tailored to specific workflows. Agents connect to Microsoft 365 and SharePoint data and can handle focused tasks that general-purpose chat wasn't designed for.
Custom Workflows
Purpose-built for specific business tasks and processes
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SharePoint Aware
Connected to KP organizational data and documents
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Privacy Built In
Data-access controls and audit capabilities by design
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Resources & Training
AIHub — KP's AI Knowledge Center
Kaiser Permanente's centralized AI learning and enablement hub. Building a shared, responsible AI foundation across IT and related roles.
Copilot Usage Guidelines
Official terms, restrictions, and the mandatory user agreement for Microsoft 365 Copilot and Copilot Chat at KP.
Getting Started with Copilot for Microsoft 365
Quick-start reference for finding and launching Copilot across Teams, Outlook, Word, PowerPoint, Excel, and Copilot Chat.
Introduction to Copilot Agents
How organizations extend Copilot with purpose-built agents — covering creation, configuration, and privacy considerations.
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